Admissions Administrative Assistant

Opening Date for Hire: March 15, 2013

NOTE: This job listing has closed. As of April 2, 2013, we are no longer seeking applicants.

Position Summary:  Reporting to the Director of Admissions Operations, but also assisting the Director of Admissions and Recruiting, the individual selected for this position will support Admissions Office functions. 

Qualifications: Some college required, bachelor’s degree preferred.  Minimum two years administrative work experience. Must be an active member of a Church of Christ congregation. 

Responsibility Summary:

• Provide administrative support to Director of Admissions Recruiting, Director of Admissions Operations, and Admissions Counselors as needed
• Direct mail functions to include:
  • Process accepted student parent letter and student letter, certificate and packet
  • Organize group mailings including printing and prepping for stuffing or mail house
  • Print scholarship certificates for Spring Visit, Super Connect, auctions, senior award nights, etc.
• Receptionist duties to include:
  • Answering Admissions Office phone calls
  • Collecting and disseminating all office staff incoming mail
  • Facilitating response for all incoming general office email (to info@oc.edu)
  • Prepare office for visitor arrival (insure cleanliness, hospitality prep, bake cookies, stock drinks, add names to office screen and disseminate for inclusion on campus screens, etc.)
  • Receive visitors as needed (assist Campus Visit Coordinator)
• Ellucian Recruiter technology functions to include:
  • Data entry
  • Update student prospect contact information
• Budget functions to include:
  • Serve as liaison to Business Office
  • Process petty cash for counselors
  • Process travel checks for counselors
  • Collect Visa receipts and assist office staff with Visa reconciliation
  • Collect gas receipts
  • Process PO’s for Admissions Office
  • Assist Director of Admissions Recruiting and Director of Admissions Operations with additional budget functions
• Task student workers in regards to office support functions
• Submit Admissions Office requests to maintenance staff
• Assist with additional Admissions Office responsibilities and functions as needed 

Knowledge/Skills/Abilities:

• Technical savvy, including working knowledge of Microsoft Office software (especially Word and Excel).
• Excellent oral and written communication, organizational and time management skills.
• Ability to work effectively with different personality types and competing agendas.
• A strong identification with and support of Oklahoma Christian University's goals and mission.
• The ability and instinctive response to put the University's interests ahead of personal interest.
• Calm and assured under pressure.
• Genuine love for all people without discrimination.
• Circumspect with sensitive information.
• Desire to make a difference, not just to earn a living.
• Good team player.
• Faithful, active member of a Church of Christ congregation. 

Work Conditions:

• Standard office hours are 8:00 a.m. to 5:00 p.m.
• Occasional attendance at evening and weekend events is required. 

Salary and Benefits

• Commensurate with experience and qualifications.
• Standard University benefits:

?    Health insurance

?    403(b) matching contributions

?    Tuition discount and other staff benefits 

Oklahoma Christian University is a private liberal arts university affiliated with the Churches of Christ. Applicants should be active members of the Church of Christ and have a personal life that reflects the teachings, example, and love of Jesus Christ.

Interested applicants should submit a resume and cover letter via email to Teresa DeBoard, Director of Admissions Operations.